Introduction

The Inverness Recreation Club (IRC), through its elected Board of Directors (Board), has adopted the following policies and points of clarification to existing IRC practices and procedures. These policies and clarifications are in addition to and not meant in any way to alter, amend or supersede any powers given to the Board through the IRC Bylaws. 

These rules may be changed or amended at any time by the IRC Board of Directors with notice to the membership through the IRC website. All members and guests who use the IRC facilities are subject to these rules and procedures.

Membership in the Inverness Recreation Club constitutes acceptance of all applicable policies and procedures outlined in the club’s handbook and posted throughout the facility. Members are responsible for familiarizing themselves with these guidelines and respecting them at all times.

In the event of any discrepancy between the information contained in the Inverness Recreation Club policies and the information displayed on onsite signage, the onsite signage shall take precedence. This approach ensures immediate clarity and consistency for members and guests using the facility. Any discrepancies will be promptly reviewed and reconciled to ensure both the club’s policies and signage reflect accurate and aligned information.

The IRC Board has delegated responsibility for the day-to-day operation of the facility as well as the enforcement of these rules and procedures to a pool management company and its duly authorized pool manager(s). These rules and regulations are under the immediate supervision of the pool manager on duty and will be enforced by persons designated by him/her, including lifeguards.

Inverness Recreation Club – Responsibility Areas

Under the day-to-day operational management responsibility, the pool manager has the authority to dismiss from the IRC facility any member or their guest, either adult or child, for any infraction of rules.

The pool manager has the authority to suspend a member or guest, for a period not to exceed the remainder of the facility operating hours on the day of the violation, for violations of these rules.

Violations of these rules may result in notification and warning to the adult member from the IRC Board and possible suspension or revocation of membership privileges for the member and their family.

IRC Non-discrimination Policy

IRC is a private social athletic club organized as a 501(c)(7) under the tax code,  and supported by membership dues and club fees. IRC does not discriminate against any person seeking membership or employment on the basis of race, color, national origin, ancestry, sex, sexual orientation, religion, age, disability, veteran status, or political ideology.

Membership requirements generally are set forth in the IRC Bylaws. Membership and access to IRC facilities is conditioned on agreement with the membership terms and conditions, payment of the membership fee, and abiding by all policies and procedures of IRC. Failing to follow IRC rules or procedures may result in sanctions including suspension or revocation of membership.

Membership Purchase and Payments

IRC uses a third-party payment platform tied to our web-based membership management system.  Your membership purchase through IRC means you agree to this third-party payment processing.  

When purchasing membership through the IRC store, you will likely receive two receipts:  one from IRC, and another from PayPal for the same transaction. 

IRC Policy Regarding Cash  

IRC does not accept cash for payments and does not keep cash at the front desk, as a matter of policy, and to increase security for staff.  This means that guest passes must be purchased through the IRC storefront.   QR codes will be available for easy access through a smartphone or other device. 

IRC Membership & Bond Requirements

IRC does not have  a “bond” requirement for membership. Our membership is an annual fee and members must renew their membership annually. The membership year is April 1 to March 31, and there is no guarantee of membership from one year to the next so members are encouraged to renew each winter/spring before the start of the new membership year.  

Our swim and tennis club is dedicated to providing a straightforward and accessible membership experience for all prospective members. Unlike many other clubs in the area that require bonded payments or application fees, we ask for one simple fee  for the year, ensuring that joining our community is both easy and affordable.

Membership Pricing Policy

Please note that our swim and tennis club does not offer prorated membership pricing. Our membership fee is designed to provide value for the entire calendar year, and, therefore, remains the same regardless of the joining date.

Generally speaking, the Board will set pricing for the upcoming year, for a one-year period, which may include revised pricing for membership tiers, guest passes, party table reservations, etc 

The board may choose, but is not required, to offer ‘early bird’ pricing as an incentive for members to renew before the March 31 expiration of their current membership.  Decisions around pricing account for the competitive environment and value to membership, and take into account budget requirements and rates of inflation during any given year.  

Additionally, IRC policy is that we do not offer ‘day pass’ pricing. 

Access to the Facilities 

Membership to the club provides one full year of access to both the swim and tennis facilities, with the following stipulations:

• Agreement to abide by the standards of conduct set forth herein
• Tennis Court Access
  • Available year-round, weather permitting, through secured gate code access
• Swimming Pool Access
  • Typically offered from Memorial Day to Labor Day for full membership, regular season access
  • Individual Swim Lane access by reservation may be offered on a different schedule than ‘regular summer seasonal’ pool access and, due to our heated pool, may extend beyond the summer season.  Check the reservation system and the IRC calendar for more information on availability. 
• Swim Team Membership
  • The IRC Swim Team is open to all members who meet the age requirements, club membership and minimal swim safety requirements.
  • Membership on the Swim Team requires general membership to the club.  The Swim Team is financed through dues to the team, made by swim team members, and are managed separately from the club. Members can learn more and join the team at www.Nessies.org.  
  • The IRC Nessies Swim Program is governed by the rules and regulations as set forth by Montgomery County Swim League (MCSL).  
    • Please refer to the MCSL Website for more information: https://mcsl.org/ 

Reservations

• Reservations are required for general lap lanes and early bird lap lanes and can be made through the IRC website or in the Member Dues app. 

Check-In and Check-Out

• Only members who are listed in the member’s online account (viewed under “Member Dashboard“) will be permitted to use the pool.
• Members will be required to check-in at the Front Desk/Lifeguard station when entering with the names of each member entering.

Use of Facilities Generally

Entry Procedures

All members seeking to use IRC facilities must abide by the following entry procedures:

• Each member must properly check in at the front desk every time he or she enters the facility. Membership information, including online credentials may be used only by the individuals to whom they were issued and may not be transferred to non-members.
• To properly check in, a member must provide membership information subject to verification by pool staff.
  • Ages 12 and older –> May enter without a designated responsible individual. 
  • Ages 11 and under –> Must be accompanied by a designated responsible individual at least 16 years of age who must inform the lifeguards that they are serving as a designated responsible individual when they check-in.

Member Entry and Guest Privileges

Guest passes are made available to members for an additional charge to allow members to bring occasional, non-member guests to the facility. Guests visiting the club are granted entry permission governed through these policies:

• Members seeking to bring more than ten guests to the pool at a time must schedule and pay for a party according to the party reservation rules, which requires advance notice.
• All guests are subject to the same behavioral rules and code of conduct as  members while at the facility. 
• Guests must be accompanied by the member onsite at all times.
• Guests are allowed entry only upon concurrent check in with the member and only with pre-paid guest passes purchased and available in the member’s account.
• Members agree to limit visits to the club of the same guest to “occasional, infrequent” use, which is defined as a maximum of 5 visits per year. 
• A guest is considered to be anyone who is brought inside the fence boundary for the swim or tennis area who is not a member of the pool.
• All guests are considered to be anyone, of any age, who is a non-memberThe following is the procedure with respect to all guests who are presented for entrance to IRC:

• The fee for each pre-purchased guest pass will be posted on the IRC electronic storefront, and will be subject to change, as deemed fit by the Board.
• Guest passes must be pre-purchased from our shop and will automatically be added to your account. No cash payments for guest passes will be accepted. They will be deducted when you check-in your guest. Only members may purchase guest passes.Guest passes do not expire. 
• All guests must be registered.  
  • Before bringing guests, members are to pre-register their guests through the Member Portal.  This will generate a list of registered guests for the lifeguards that will facilitate fast entry to the pool.  If you do not pre-register a guest, you will be required to do so upon entering the pool. 
• The member accompanying the guest must remain in attendance at IRC during the entire time the guest is at the facility.
• All guests are subject to the same behavior standards and regulations which govern members. Members are responsible for appraising their guests of the safety, health, and conduct rules and will be held responsible for the actions of their guests.
• Limits on guest admittance may be imposed on any given day if the facility becomes crowded  to the point that its use by the membership is hindered.  The Board may, from time to time, declare days on which no guests will be admitted to the pool.  For example, on holidays.  

Abuse of Guest Privileges

Guest passes may not be used by members in a way that abuses the privilege. Examples of guest pass abuse include, but are not limited to:

• Purchasing and providing large numbers of guest passes to an individual or individuals who frequent the IRC facilities without paying the cost of membership;
• Assisting an individual or family in circumventing the regular membership requirements by providing such individuals access to the IRC facilities in a way that clearly exceeds occasional, infrequent use;
• Allowing a non-member to use a member’s identifying information to enter the pool;
• Allowing an individual or individuals to enter the IRC facility without a bona fide guest pass by “sneaking in” the non-member.
• A bona fide guest is typically someone who has been personally invited by a member of the organization or club to enjoy its facilities or participate in an event.
• Members who abuse their guest privileges are subject to sanction which may include temporary suspension or revocation of membership without refund.

The following is the procedure with respect to Instances of Abuse of Guest Privileges:

• Instances of abuse of Guest Privileges must be brought to the attention of the IRC Board.
• The IRC Board shall investigate as necessary any complaints of abuse.
• If the IRC Board finds that there was abuse of a member’s guest privileges, the IRC Board will notify the member in writing or via e-mail of the instance(s) of abuse of guest privileges and issue a warning.
• If abuse of guest privileges persists, the Board may vote to impose sanctions against the member, including prohibiting the member from bringing additional guests throughout the duration of the membership, suspension of membership privileges or revocation of membership privileges.
• Decisions by the board regarding membership sanctions are binding and will not be subject to appeal. 

Use and Enjoyment at Own Risk

All members or guests using the IRC facilities, including the pools, tennis courts, sport court, and playground area do so at their own risk. Members will be held responsible for all actions of their children and guests.  

Smoking Not Permitted

IRC is a tobacco- and cannabis-free facility. No smoking or vaping of any kind is allowed on the IRC property, including the parking lot.

Food and Beverage Consumption

Members may bring their own food and drink to the pool. No food or drink may be consumed in the pool or on the pool deck within six feet of the pool (with the exception of water by lap swimmers and during swim practices). Alcohol may be consumed only by individuals over the age of 21. If, in the discretion of pool management, consumption of alcoholic beverages adversely impacts safety or enjoyment of the facility by members, individuals will be asked not to consume alcoholic beverages or to leave the facility. There will be zero tolerance for members and guests disregarding requests and direction by staff. The essential principle regarding food and beverage consumption is that all guard instruction must be obeyed by members and guests. 

Glass shall not be permitted in the IRC facility. This includes glass containers for food and beverages. Members or guests who bring in glass items or are otherwise in possession of glass items will be asked to remove the glass from the facility. Glass may not be deposited in IRC trash or recycling receptacles. Repeated violation of this rule may result in suspension or revocation of membership.Prohibiting glass in swimming pools prioritizes safety, protects pool equipment, and maintains hygiene and visual appeal.

Grill Use

Grills are available on a first-come, first-served basis for use by members, except in cases where the IRC Board has reserved the grills for use in connection with IRC-sponsored events. For the health and convenience of all members using IRC grills, members should clean the grills after each use. 

Propane is delivered to the club through a third-party service. Demand may vary, and as such, delivery will vary.  For questions on propane availability, please see the front desk staff. 

Personal Property

IRC is not responsible for theft or other loss or damage to personal possessions, including electronic equipment or other belongings members bring to the pool. Individuals using electronic equipment at the facility do so at their own risk of loss or damage. Members should refrain from the use of non-waterproof electronic equipment near the pool or in wet areas, lest the equipment be damaged or create a risk of injury to individuals using the pool. 

Members are strongly encouraged to secure their vehicles and bicycles in the parking lot to prevent or discourage theft of personal property.  

Unattended Personal Items

IRC is not responsible for a member or guest’s personal property. Items that appear to be left unattended will be moved to the lost and found.

Lost and Found

Items which are left unattended will be gathered and stored for a limited amount of time in the Lost and Found area, and will be removed from the facility on a periodic basis, e.g. weekly during high traffic periods. 

Table Tennis

Table tennis or “ping pong” tables are provided by IRC for reasonable use by members at their own risk. These tables may only be used to play table tennis. Individuals may not climb or sit on the tables, and any use of the table which is outside the scope of reasonable play or which threatens, annoys, or disturbs members using the IRC facility is prohibited. 

Abuse of the table tennis tables or equipment as well as use of the equipment which is outside the scope of table tennis play may result in removal from the IRC facility.

“Abuse of the table tennis tables or equipment” is defined as any damage observed to the table-tennis table, paddle, ping pong balls, table-tennis net, or base structure, OR any behavior involving the throwing or hitting the ping pong balls at other individuals willfully and causing an unsafe situation, or which is otherwise outside the normal boundaries of proper table-tennis etiquette. 

Playground and Sport Court

IRC lifeguards and other management staff are not responsible for supervising use of the playground equipment or sport court. Parents are responsible for supervising their children when using the equipment or sport court to assure that their children have adequate physical ability and coordination to use the equipment properly. Children and adults use the equipment and sport court at their own risk.

Use of the Pool Deck and Grassy Areas – Reasonable Care Expectation

Individuals must use reasonable care when on the pool deck. Individuals may not run, push, or engage in any other horseplay on the pool deck or in the pool. This includes, but is not limited to, fighting, carrying other individuals as part of play, throwing or pushing another into the pool, and taking “running starts” before entering the pool.

Individuals may run, play with balls, Frisbees, and use water-filled squirtguns or similar toys only on the grassy areas of the facility. With the exception of use of the basketball hoop in the pool, such activities are not permitted on the concrete or in the pool. 

Use of Water-Filled Squirt Guns

Individuals using squirt guns or similar toys must limit use to the grassy areas and may only do so as part of consensual play and not to annoy, harass or otherwise interfere with other individuals’ enjoyment of the facility. If an individual using a squirt gun or other toy is the subject of a complaint to staff, or if in the staff’s judgment such individual is interfering with other individuals’ enjoyment of the facility, the squirt gun or other toy will be confiscated and/or the individual with the squirt gun or toy will be asked to leave the IRC facility.

Pets

Pets are permitted on IRC premises only in the parking area and in grassy areas outside of the fences. Owners must clean up after their pets.

Profanity

Patrons may not use profanity or abusive language while in the IRC facility.

Abusive language means the use of remarks intended to be demeaning, humiliating, mocking, insulting, or belittling that may or may not be based on the actual or perceived race, color, religion, sex, national origin, sexual orientation, or gender identity of an individual.

Abusive language, threats, assault, vandalism, theft, and other conduct detrimental to the successful enjoyment of the club are grounds for immediate removal from the premises or arrest, depending on the nature of the offense.

Office – Restricted Access

Only authorized personnel, board members, and paid swim team coaches are permitted in the office, chemical and filter equipment rooms, and on lifeguard stands.

Skateboarding – Prohibited

Skateboarding is not permitted in the IRC parking lot, tennis court, or anywhere else in the facility, or on the property.

Lifeguard and Management Discretion for Managing Disturbances

There shall be no pushing, fighting or otherwise causing disturbance anywhere in the facility. Any individual who, in the opinion of pool management or the lifeguards, creates a disturbance, fails to follow rules or requests from lifeguards or management, or poses a risk to the health or safety of members using the facility, may be asked to leave the IRC facility.

Swim Lessons and Instruction

IRC maintains a list of available swim instructors to assist with swim lessons. For clarity, a “swim lesson” is defined as: Any structured activity within the aquatic area where one individual (instructor) provides swimming instruction to another individual (student) with the specific purpose of developing swimming skills. This includes, but is not limited to, basic water familiarization, stroke development, and safety training.

All formal (paid) swim lessons conducted within the Inverness Recreation Club facilities must be provided by IRC’s designated and authorized staff from the pool management company. This policy helps to ensure all swim instructors possess the necessary qualifications, training, and insurance to deliver safe and effective swimming instruction.

Exception for Informal Instruction between Immediate Family Members

Informal swim lesson instruction between immediate family members is permitted. However, this does not extend to:

• Non-family members, including babysitters and guests of the family. Engaging in instruction, particularly  for compensation, with individuals outside the immediate family is strictly prohibited.
• Family members who are guests of the member family. 

Swim instruction given by guests entering on a Guest Pass. Entry under a guest pass solely for the purpose of providing swim lessons is not permitted. 

Use of the Pools

General Eligibility to Use Pools

Consistent with Montgomery County regulations, a bather will be excluded from the pool where he or she:

• Shows apparent signs of infection or other evidence of high contamination risk, including, but not limited to, an individual with bandages, skin abrasions, colds, severe coughs, athletes foot, open sores, infections, serious sunburn, or nasal or ear discharge or other similar health condition;
• Is not demonstrably water-safe or under the immediate supervision of a water-safe person in addition to the pool staff;
• Is incontinent, either temporarily or permanently, unless such individual is closely supervised and clothed in diapers and snugly fitting waterproof pants.

General Health

Unsanitary acts such as spitting, urinating, and blowing nose are prohibited in the pool. The manager or lifeguards also may refuse use of the pools by any individual who appears to be under the influence of alcohol or drugs or who the manager or lifeguards otherwise believe is unable to safely use the pool.

Inclement Weather

In compliance with Maryland law, the pool area will be cleared any time that thunder is heard or lightning is seen. The pool will re-open 30 minutes after the last occurrence of thunder or lightning. No one is permitted in the pools during thunderstorms, when lightning is visible, or when the manager or lifeguards have requested that the pool be vacated. Weather updates may be made on public facing communication platforms (e.g. X, formerlyTwitter @invernessrec) in addition to directly updating the club operating status on our website.

Definition of “Cleared” in the context of Thunder/Lightning

In the policy statement “In compliance with Maryland law, the pool area will be cleared any time that thunder is heard or lightning is seen,” “cleared” means the complete evacuation of all swimmers, sunbathers, and other individuals from the pool area and surrounding perimeter to a safe indoor location. This includes:

• Immediate exit from the pool and surrounding deck. No lingering is permitted once thunder is heard or lightning is seen.
• Seeking shelter in a designated safe location. This could be a building, covered pavilion, or other enclosed area confirmed to be protected from lightning strikes.
• Remaining indoors until the all-clear is given. This typically means waiting at least 30 minutes after the last observed flash of lightning or rumble of thunder.

Please note that even if the storm appears distant or the rain is light, the policy requires immediate evacuation due to the unpredictable nature of lightning strikes. The safety of all pool users is paramount, and prompt action is crucial in minimizing the risk of injury or harm.

For further clarification, you may refer to official guidelines on lightning safety provided by the National Weather Service or consult with the pool management staff.

Wading Pool (aka “Baby Pool”)

Access and Age Limit

• Only children under the age of 6 are permitted in the baby pool. Exceptions may be made for children with disabilities whose needs require use of the specialized features of the baby pool.
• Any child not meeting the age requirement must be directed to the main pool with proper supervision.

Adult Supervision: 

• One responsible adult (18 years or older) must be present with each child under 6 using the baby pool at all times.
• The adult supervisor must remain within arm’s reach of the child at all times.
• Adults are responsible for ensuring their children’s safety and behavior within the baby pool.

Baby Pool Use and Hygiene 

• The baby pool area is designated as the area contained within the fenced area immediately surrounding the baby pool itself. 
• The gate to the baby pool area shall be closed and secured promptly after entry/exit.
• Eating or drinking is not permitted within the baby pool.
• Swim Diapers must be properly sealed and covered by plastic pants before entering the baby pool.
• Parents and guardians are responsible for ensuring their children do not urinate or defecate in the baby pool.

Safety and Conduct

• Running, diving, or throwing objects are not permitted in the baby pool.
• Inflatable toys are allowed only if they are small and designed for infants and toddlers.
• Rough play or behavior that could endanger other children is strictly prohibited.
• Parents and guardians should remind their children to be gentle and respectful towards others in the baby pool.

Lifeguard Responsibility

• While lifeguards do not actively supervise the baby pool, they are still responsible for monitoring the area and responding to any emergencies.
• Parents and guardians should not rely solely on lifeguards for child safety and supervision.

Proper Attire – General Admittance

Individuals may enter the pool only in proper bathing attire. Shorts and other attire not designed for swimming may not be worn in the pool, except for adults attending to children in the wading (“baby”) pool. Individuals must be barefooted when entering the main pool. See further information below on use of water shoes. 

Use of Water Shoes

Use of water shoes in high traffic use areas such as ours can contribute to accelerated degradation of the pool white coat and create hygiene concerns. 

“Water shoes” are a type of footwear designed to be worn in, around, and on top of water. They are  typically made from lightweight, quick-drying materials like mesh or neoprene, and have rubber soles with good traction to provide grip on wet surfaces.

Water shoes only are permitted for use in the wading pool.  

Children in Diapers – For the health of everyone using the pool, children who are not fully toilet trained must wear BOTH a tightly fitted swim diaper and separate tightly fitted plastic pants before entering any pool. 

Children who are not fully toilet trained may only use the wading pool and (if accompanied by an adult within arm’s reach) the shallow end of the main pool.

To clarify expectations, the definition of “not fully toilet trained” means swimmers using the pool who have not achieved consistent daytime dryness and may experience occasional accidents.

Children’s Safety

Children who cannot swim 25 meters may not be in any part of the pool in which they are not tall enough to stand on the bottom unless they are accompanied by an adult (age 15 or over) who remains within arm’s reach. IRC lifeguards and pool management reserve the right to ask children to limit swimming to specified areas or not enter the water if such children appear to be in distress or unable to safely swim.

Diving Well

Only individuals (no matter what age) who are able to swim 25 meters are permitted in the diving well. IRC lifeguards and management reserve the right to ask anyone to leave the diving well who appears to be unable to safely swim at that depth. 

Within the pool area at IRC, the “well” refers to the designated deep end known and referred to as “The Well”.  It offers opportunities for two main activities: diving and swimming. Diving activities, including platform and springboard jumps, are exclusive to the diving area situated under the diving boards. This ensures dedicated, clear space for divers to execute their maneuvers safely without obstructing other swimmers. Swimming in the well encompasses organized group activities and recreational swimming, excluding use of the diving boards. 

This allows ample space for larger groups to move freely while fostering a more social atmosphere. Crucially, these two activities cannot occur simultaneously. The lifeguard(s) on duty will clearly communicate and enforce designated times for diving and swimming in the well, ensuring the safety and enjoyment of all users.

Hence, given the above, the diving boards may be closed for “open well” (swimming in the well) at the manager’s discretion and group or individual swimming in the well shall not occur at the same time as use of the diving boards in the well. 

In addition, individuals who use the diving boards must observe the following rules:

• Children must be at least four feet tall (as marked on stand) to use the diving board closest to the bathhouse;
• Entering or swimming in the diving well is prohibited while the boards are in use;
• Entering onto or diving into the well is prohibited white the well is in use for “Open Well”;
• Only 1 person at a time is permitted on each diving board, including the diving board ladder/stand;
• A person must not dive or jump until the previous person has reached the diving well ladder to leave the water;
• Diving or jumping is not permitted from the sides of the diving boards. 
• All dives or jumps must be straight forward and from an upright position;
• Only one (1) bounce on the board is permitted; and
• Exits from the well must be made from the pool ladder closest to the board used.

At all times, use of the well as Open Well will be managed by the staff on duty.   The Well contains diving boards for diving as described above, and preference shall be given to diving activities versus Open Well activities whenever deemed feasible by the lifeguard on duty overseeing The Well. 

The lifeguard on duty is defined as the nearest lifeguard, either in the chair, or otherwise actively surveying or monitoring the well in the performance of their regular duties.   The lifeguard on duty is the final arbiter for determining time for Open Well in accordance with pool management policy.

Lap Lanes – Dedicated for Lap Swimming

Our lap lanes are designated for lap swimming. To ensure everyone can access this valuable resource, we offer a lap lane reservation system. Members may reserve lanes online or at the front desk to guarantee their desired time and lane.

Respecting Reservations: Once you have a reservation, your lane is yours for the designated time frame. Please arrive promptly and vacate the lane at the end of your reservation to allow others fair access. If you need to cancel your reservation, please do so promptly to give others the opportunity to book the lane.

Lap Lanes may be reserved by up to 2 members at a time. If a lane is empty or half empty, members must check with the front desk or the online lap reservation system on before assuming they can use it. Lap lanes are for swimming.  If you wish to just walk on the lane or kickboard only, please use the open pool area and reserve these lanes for dedicated swimming.  

Adult Swim – aka “Rest Period”

Rest periods will be announced each hour by the pool staff. During this period, all children under the age of 15 must be completely out of the main pool. Except for swim lessons given by an IRC swim instructor, only individuals who are age 15 or older may be in the pool during adult swim. Children under the age of 15 should not sit on the edge of the pool with their feet in the water or sit on the steps to the pool during adult swim.

The basketball hoop may not be used during adult swim. 

Safe and Enjoyable Environment

The aim of our pool is to provide a safe and enjoyable environment for all users. To achieve this, we ask everyone to adhere to the following general safety guidelines and understand that disregarding them may result in removal from the pool area.

Prohibited Activities

• Physical Acts Posing Risk: We strictly prohibit dangerous and reckless behavior within the pool premises, including:
• Dunking: Submerging another person’s head underwater without their consent is not only disrespectful but also poses a serious safety risk.
• Fighting: Any form of physical altercation, including “chicken” fighting, wrestling, pushing, or shoving, is strictly prohibited.
• Dangerous Play: Roughhousing, acrobatics, and other potentially hazardous activities pose a risk to yourself and others.
• Unnecessary Splashing: Excessive splashing can disrupt other users and potentially compromise safety, particularly for younger children.
• Disruptive and Hazardous Conduct: behavior that hinders lifeguards’ ability to maintain constant vigilance and ensure everyone’s safety is prohibited, such as:
  • Distracting Lifeguards: Engaging in prolonged conversations or making excessive demands while lifeguards are on duty can prevent them from effectively monitoring the pool area.
  • Towel Snapping: Snapping towels at others can cause distraction and potentially injure someone.
  • Sitting on Shoulders: While seemingly playful, sitting on another person’s shoulders in the pool can lead to instability and falls.
  • Intimidating Behavior: Any behavior that makes others feel threatened or uncomfortable is prohibited and may result in immediate removal.

Additional Precautions

• Personal Responsibility: Every individual using the pool is responsible for their own safety and the safety of others. Following posted instructions and lifeguard directions is crucial.
• Compliance with Lifeguard Authority: Lifeguards have the authority to enforce these safety guidelines and address any unsafe or disruptive behavior. Refusal to comply may result in removal from the pool area.
• Remember: Our goal is to provide a safe and enjoyable experience for everyone. By abiding by these guidelines and acting responsibly, we can ensure everyone has a fun and fulfilling time at the pool.

Toys and Floatation Devices

• Flotation Devices: Only Coast Guard- approved life vests and water wings are allowed. Children wearing said items must be supervised by an individual, 16 or over, in the pool, within arm’s reach. (See the note below regarding prohibited non US Coast Guard approved flotation.)
• Flotations Such Rings and Noodles, only on Designated RAFT NIGHT: Please see the Policy Statement Regarding Inflatable Rafts and Rings at Independence Day Celebration and Designated Raft Nights 
• Pool flotation devices, such as noodles, are permitted in the pool at this time.  (See the note above regarding IRC use of US Coast Guard approved life vests.)  
• Toys: Only small toys designed for use in the water may be taken into the pool. Generally speaking, this includes small toys which are designed to be used in or on the water, like diving rings and diving tubes. No hard plastic items are permitted.
• Small Balls. Small, soft balls will be permitted for use in the pool. As a reminder, any balls, toys or other items left behind after a swim session will be discarded.
• Squirt Guns and Plastic Water Toys: Squirt guns or squirt toys, tennis balls, anything that is used to skip across the water, and/or hard plastic items (except for diving tubes and rings noted above) and similar items are prohibited in the pool.  
• Sports Balls: Basketballs, Tennis balls, Soccer and Footballs are prohibited in the pool. The pool makes available approved water basketballs and water polo balls for use in the pool.  
• Kickboards: Kickboards may be used for exercise and instruction. Use of kickboards for any other purpose, including general floatation (not during swimming), hitting, splashing, or throwing is prohibited. Pool management may confiscate any kickboard that is being used improperly.
• Lifeguard Enforcement: The pool lifeguard staff may, at their discretion, exclude any toy item from the pool, even the approved items above, if they determine that use of the toy presents an unsafe situation.   Decisions made by the lifeguard staff are to be respected.  Challenges to decisions made may be grounds for dismissal.

Diving

Parents are responsible for ensuring that their children engage in safe diving practices and that the water in which they dive is suitably deep for diving. Diving is permitted only in the deep end of the pool, in depths 5 feet or greater, including the well.   Refer to the other section on use of the well, and activities managed in the well for both swimming and diving, respectively. 

Policy Statement Regarding Inflatable Rafts and Rings at Independence Day Celebration and Designated Raft Nights

This section outlines the guidelines for the use of inflatable rafts and rings at the Independence Day celebration and designated raft night events at IRC. It clarifies the definition of “raft” within the context of general pool use and establishes safety regulations for specific events.

Inflatable Rafts and Rings Prohibited Use:

The use of inflatable rafts and rings is prohibited during General Pool Regular Open Hours. 

• General Pool Use: During regular pool hours, outside of designated raft nights and the Independence Day celebration, personal inflatable rafts and rings are not permitted in the pool. This includes all sizes and types, with the exception of authorized pool toys provided by the facility.
• Safety Concerns: Regardless of the event, any inflatable raft or ring deemed unsafe due to damage, size, or potential to obstruct emergency procedures will be prohibited.

Inflatable Rafts and Rings Authorized Use

Inflatable rafts and rings are permitted for use under the following conditions:

• Designated Raft Nights: During designated raft nights, specifically organized and announced by the facility, participants may bring and use inflatable rafts and rings that adhere to the defined size and safety regulations outlined below.
• Independence Day Celebration: During the Independence Day event, a designated area may be allocated for supervised raft and ring use, adhering to the size and safety regulations outlined below. This will be clearly communicated beforehand and is generally just for a relay race.

Definition of “Raft”:

For the purposes of this policy, an inflatable “raft” is defined as: a buoyant watercraft made from an air-impermeable material, typically PVC or Hypalon, that can be inflated with air.

Material: Rafts must be constructed from durable, puncture-resistant materials suitable for pool use. Fabric or thin plastic inflatables are not permitted.

Design: Rafts should not have sharp edges, protrusions, or features that could pose a safety hazard to other users.

Inflatable Rafts and Rings Safety Regulations:

The following safety regulations apply to all authorized raft and ring use:

Occupancy: The maximum occupancy of each raft must not exceed the manufacturer’s recommended capacity.

Behavior: Responsible and respectful behavior is expected from all participants. Rough play, dangerous maneuvers, or actions that endanger others will not be tolerated.

Enforcement: Facility staff will monitor compliance with this policy. Failure to adhere to the outlined regulations may result in removal from the pool or event area.

Additional Considerations: This policy may be subject to modification at the discretion of the facility management based on safety concerns, event specifics, or other relevant factors.

Participants are encouraged to inquire with facility staff for any clarifications or specific instructions regarding raft and ring use during designated events.

Use of the Facilities by Children

Generally

Parents are responsible for ensuring that their children are adequately supervised under all circumstances while using the IRC facility. IRC and pool management staff require that no child (as defined in this policy manual) be left alone or unsupervised at the pool for any amount of time or for any reason. IRC and pool management staff do not in any way monitor or otherwise assume any risk for children using the facility without proper supervision. If it is discovered that a child is using the facility without proper supervision by an adult or person of suitable age and discretion, the child may be removed from the facility at the pool management’s discretion.

Unsupervised Children

If it is discovered that an adult has left a under age 12 (age 11 or younger) without proper supervision at the IRC facilities, the child will be removed from the pool deck area and will not be permitted to use the facilities until such time as a parent or other responsible adult returns and resumes supervision of the child. This includes the time period after the conclusion of swim team practice. If a child under the age of 12 is left at the IRC facility without proper adult supervision, the member will receive a warning from pool management. Repeated warnings for failure to supervise may result in suspension or revocation of membership.

Any child (even if over the age of 12) who, in the judgment of the lifeguards or pool management, threatens the safety or comfort of him/herself or other IRC members using the facility, may be asked to leave the premises.

Abuse of the Facilities or Staff

The IRC is a community facility that is operated for the use and enjoyment of its members. If, in the judgment of the lifeguards, a member or a member’s child, employee or guest engages in conduct that is abusive to the facility, such as acts of vandalism, jeopardizes the enjoyment of the facility for other members, or threatens the safety and comfort of him/herself or of other members, the offending individual may be removed from the facility. Egregious or repeated violations of this policy may result in suspension or revocation of membership.

Abuse of Staff

IRC staff members, including lifeguards and the pool manager, are employed by a management company engaged by the IRC Board of Directors. If a member has concerns with the conduct of any IRC staff member, the member is encouraged to report his or her concerns to the IRC Board.

However, IRC strives to be an inclusive community that provides a safe, comfortable environment for members, guests, and employees. To that end, members and their guests may not engage in behavior that is deemed abusive to staff. Such behavior includes arguing over enforcement of IRC rules, yelling, threats, insults and any conduct that causes fear for personal safety.

To further clarify the existing policy about respectful behavior towards staff, we define “abuse of staff” below. 

Abuse of Staff: Any verbally or physically aggressive behavior directed towards IRC staff members, including lifeguards, receptionists, maintenance personnel, or other employees. This includes, but is not limited to:

• Verbally abusive language: Yelling, swearing, threatening, insulting, belittling, or using offensive language towards staff.
• Intimidation: Making threats of violence, physical harm, or damage to property.
• Disrespectful treatment: Ignoring instructions, questioning professional judgment without valid reason, or engaging in prolonged arguments with staff over policy enforcement.
• Intentional harassment: Repeatedly making unwanted jokes or comments, spreading rumors, or engaging in any behavior that creates a hostile or uncomfortable environment for staff.
• Physical aggression: Pushing, shoving, hitting, or otherwise physically harming staff members.

Please note: Even unintentional actions that cause fear or discomfort to staff can fall under this definition.  Members acknowledge that by entering and enjoying the club, they agree to abide by the rules, safety, policy and procedure requirements as enforced by staff on duty, even when staff are younger (significantly younger in some cases) than the member or the guest. 

Failure to yield to instructions either verbal, written or otherwise, given by the staff, whether the failure to yield is intentional or unintentional, places undue burden on the staff and, ultimately, interferes with their primary directive to maintaining a vigilant and safe environment for all members. 

Consequences and failure to yield may rise to a level of abusive behavior toward staff, and consequences for which then may include immediate removal from the pool area, suspension of membership privileges, or legal action. 

Photo and Video Use

Generally

Members and their guests are on notice that photos and video recordings of children and adults are made throughout the IRC summer swim season and that such photos and video recordings may be posted on the IRC website, used as part of the IRC swim banquet, or otherwise made available on social media in connection with IRC swim activities. All photographs and recordings made must observe generally accepted standards of decency, including:

• Action shots should be a celebration of the sporting activity and not a sexualized image in a sporting context;
• Actions shots should not be taken or retained where the photograph reveals a torn or displaced swimsuit;
• Photographs should not be taken from behind swimming blocks at the start of a race or exhibit a child climbing out of the swimming pool; and

Photographs should not be taken in locker rooms or bathrooms.  No use of cell phones in locker rooms or bathrooms.

Opt Out

Individuals who do not wish to have their image captured in photo or video recording and used as described above must opt out via a written statement addressed to the IRC Board. Note that the IRC Board will make every reasonable effort to ensure that photo images and video recordings of a member who opts out will not be posted on the website or used as part of swim team activities. However, the opt out is not available for large group, crowd, or general scene photos and recordings. Moreover, IRC is not responsible for photos or video recordings taken by other members or guests for their own use.

Video Surveillance

Members are informed that IRC uses video surveillance around the exterior areas of the facility and parking lot to help prevent crime and protect the property when staff is not present. No cameras are installed in any interior spaces including the locker rooms.  

Member Photo Requirement

To ensure the safety and security of our club, we require a current photo of each member and their family. This policy is in place for several important reasons:

1. Member Verification: A current photo helps us confirm the identity of our members, ensuring that everyone who uses our facilities is authorized to do so.
2. Preventing Unauthorized Access: By maintaining a photo record, we can effectively prevent unauthorized individuals from accessing our club, thereby enhancing the security and enjoyment for all members.
3. Authorized Care Providers: For families who utilize nannies or other authorized care providers, a current photo allows us to verify their identity and ensure they have appropriate access to our facilities.

We appreciate your cooperation in providing these photos, as it helps us maintain a safe and secure environment for everyone.

Parties

Members must schedule parties at the pool through the online registration and reservation system, or through the pool manager. Please see the pool manager for further information on scheduling a party.

The Clubhouse may be made available for member parties only in the event a previously scheduled outdoor party is rained out and only upon prior payment of a refundable deposit in addition to the non-refundable party fee. These fees are subject to change and will be posted on the IRC electronic storefront.  The deposit will be refunded if immediately after the party, the party host cleans and restores the Clubhouse and furnishings to the condition in which they were prior to the party.  Any Clubhouse use for private parties under the above conditions is conditional on the availability of the clubhouse, since the area is a shared resource for swim meet and tennis summer camp activities.

Tables may be reserved for parties or other gatherings on a first come, first served basis and are only guaranteed with a non-refundable reservation fee. Only pool members in good standing, with fully-paid membership and no outstanding guest fees  may reserve a table. Table reservations may only be accepted by the pool board coordinator, pool manager, or assistant manager.

An adult IRC member hosting must be in attendance for the entire event.

Limits

Limits on parties may be imposed on a given day or time to prevent hindrance of the use of pool facilities by the membership.  Table reservations will not be allowed on Wednesday home B-meet events during the swim season.  Similarly, hosting a party on a “high use” demand day may be restricted by pool management. 

Private Full Pool Rental

Limited Capacity Private Pool Rentals are sometimes available outside of regular operating hours or in the spring and fall “shoulder seasons” made possible by our pool heaters. For more information please contact the board through the Contact Us feature on the website.  

$100 Referral Reward

Members can refer their friends! If members refer friends who are new to IRC (have never been a member) and they join, the referring member will receive $100 credited back to their original form of payment. Qualification and requirements to receive the referral include:

• The referring member must be a current member. 
• New members must indicate referring family by name at time of their registration.
• The referral applies to NEW memberships only.

 

Policies last revised and approved July 2024.